Here at the GT Cleaning Machines head office we were over the moon to receive a nomination for the AHCP Annual Awards in the category of Partnership Working. The awards ceremony is in June so if we are fortunate enough to get shortlisted we will let you know.
Below is a copy of the letter informing us all of our nomination:
Working with GT Cleaning Machines
(suppliers of Tennant equipment)
As a department we are constantly working to become more environmentally friendly and work in a more sustainable way. We have reviewed the number chemicals previously in use and have achieved a reduction in those products listed from approximately fifteen products to four.
Having achieved a significant reduction in the number of chemicals used we moved on to consider other areas where reductions in resource usage could be achieved.
This was undertaken by reviewing the cleaning equipment and methods currently in use, and considering what aspects of the cleaning and maintenance processes could we improve upon. In reviewing them we considered three aspects:-
- 1. Reduction in the amount of water used
- 2. Reduction in the amount of electricity used
- 3. Reduction in the amount of chemical used
We reviewed our current method statements for both hard and soft floors. The processes used were in line with those detailed in the NHS Cleaning Manual, and have been assessed to assure the most appropriate method for the floor type.
We first considered the cleaning and maintenance of hard floors. Our process entailed the use of rotary disc floor scrubbers to dislodge dirt and clean the floor and a wet pick up to remove dirty water, often followed with a dry mop to soak up any excess.
We investigated a number of different floor maintenance systems and suppliers, using the three criteria above and a comparison to our operational process as the starting point of discussions. Having considered a number of options we opted to work with GT Cleaning Machines.
GT Cleaning Machines are the supplier that we felt could meet our needs. The team at GT were helpful in the early stages with information and support. They provided demonstrations of their equipment and access to current users with both positive and negative perspectives. The equipment met both environmental and sustainability aspirations as well as allowing us to maintain and improve the current standards.
Having shared with GT Machines our considerations and our aim to utilize fewer resources, the team at GT Machines worked through a range of options that could meet our requirements. The team brought equipment to our premises and worked with supervisors and managers to identify the best product for our circumstances and what impact this would have on the delivery of service
Their proposal was:-
- 1. Machines that scrub and dry the floor in one process. This reduces staff time as it is 1 process instead of 3.
- 2. The machine removes water leaving the floor dry enough to walk on in minutes, resulting in areas are not being out of use for prolonged periods of time.
- 3. The whole process can be carried out by one member of staff rather than the present level of two staff.
- 4. There is only one machine which reduces electricity use.
- 5. The process is chemical free as the machine oxidizes the water, enhancing the cleaning process, no chemicals are required and a minimal amount of water.
The Team at GT proposed a solution in terms of equipment which met all of our considerations and we elected to purchase their equipment.
In preparing the purchase order the team again worked with managers to assess the most appropriate kit, ensuing cost effectiveness and value for money.
Having placed the order, further work was undertaken to plan a roll out of equipment and training, undertaken by the GT team, for staff and supervisors. In addition the supervisors were trained as “trainers”. On delivery of the equipment the GT team were on site to support staff and supervisors, enabling them to build confidence in the equipment use and to receive advice directly if issues occurred.
As the equipment was introduced across the patch the GT Team offered problem solving support, drawing on their experience across all sectors to resolve issues and tailor process appropriately. This support has remained in place and the GT Team continue to work with supervisory and management teams to provide refresher training, problem solving support and general advice to ensure we continue to meet and maintain our standards.
The entire process has required close partnership working with shared goals and standards and has resulted in improved facilities for patients. The partnership is functional and effective and will continue into the future ensuring high standards are maintained.
Hope you feel this summarises our successful working over the last few years and the progress we have made as a partnership to realise the departmental goals.
Head of Facilities
NHS South of the Tyne and Wear